Personal Information Item
A Personal Information item represents an element of personal information (for example, a person's name, preferred color, etc.). To represent an entity (for example, a person), several Personal Information items are grouped together under a PI Structure item.
A Personal Information item can be referred by multiple PI Structure items.
Attributes
The Personal Information item type has these attributes:
When generating a report on personal information, the attributes with asterisk (*) will be included only if you select the Detailed information option check box.
| Attribute | Value | Note |
|---|---|---|
| Definition | Free text | Multi-language supported. |
| Acronym | Acronym for PI | Multi-language supported. |
| Description | Free text | Multi-language supported. |
| Personal identifiable | Yes, No | For example, a name can be used to identify a person, the Favorite Color not. |
| Sensitive | No, Yes, Yes in combination | |
| In combination with | Links to other PI | It might be that only a combination of several PIs makes a PI sensitive (for example, combination of First Name and Last Name is sensitive). |
| Sensitive combined | Links from other PI | Only available other PI links to current PI to express sensitivity in combination. |
| Category | Genetic, Racial, Political, Criminal Conviction and Offense, etc. | |
| Classification | Confidential, Secret, Internal Use | |
| Closure rule | Retain 1 year, Obfuscate, Delete, etc. | |
| *Retention period | Free text | |
| *Final archive location | Free text | |
| *Location of master version | Free text | |
| *Protection | Free text | Specifies how should data be protected (for example, encrypted). |
| *Restore | Free text | Specifies how can data be restored. |
| *Access control | Free text | Specifies how is access controlled. |
| *Needed by | Free text | Describes persons/departments who need the data and why they need. |
| *IT component | Free text | IT components supporting the PI (for example, Software, Hardware, Network). |
| *Non-IT component | Free text | Non-IT components supporting the PI (for example, Printed paper). |
| *PI Controller | EDI user | |
| *PI Data Protection Officer | EDI user | |
| *Status | List | Predefined list of possible status (for example, READY). |
| Implemented in | Links to data elements | |
| Refers to Business Items | Links to Business Terms (Defined by) and other business items such as Business Rules (Refers to other business types) | |
| Cascade filter | Filter in SDCAC syntax to filter items in the cascade process. | The cascade process follows from the current PI via the explicitely defined data elements to other items through the end-to-end data lineage. |
| Cascaded to | Links to items that are detected in the cascade process or added manually. | |
| Ignored from cascaded to | Links to item that were detected in the cascade process, but manually declared as irrelevant. |